01
Evidence before confidence
Every material term and exception must trace back to the exact source record that supports it.
CollabBook for BrandsRef. CB-000
00
The operating system for creator programs
Every creator deal,
accounted for.
You spent millions on creators across contracts, agencies, and rights windows. CollabBook ensures everything contracted, delivered, used, invoiced, and paid matches, then surfaces exactly what requires attention.
Founding program, by application. Opens an email to our team. Founding access is confirmed in writing, not instantly. Or email hello@collabbook.co.
Built forFinanceProcurementLegalBrand operators
Exception, Radiance LaunchHigh
Amendment 2 raised the commitment. The PO never changed.
Canonical
Contract + Amendment 2
$30,000Operational
PO-88214
$24,000Commitment gap$6,000
ScoutTraced to Contract 4.1, Amendment 2, and PO-88214.
Illustrative finding. Explore the workflow below.
01
The problem
The money leaves. The record does not follow.
Creator programs now clear seven figures a year, but the paper trail is scattered across the tools that ran each stage. When contract, delivery, rights, invoice, and payment stop agreeing, no one owns the difference, and it compounds quietly.
Illustrative portfolio scenario. Not customer results.
Unresolved and unexplained
$271K
Spend that no single system can currently account for against what was agreed and delivered.
Committed across the program
$4.8M
Contracts and amendments spanning dozens of creators, agencies, and rights windows.
Systems telling the story
7
Contracts, trackers, drives, creator platform, AP, the GL, and email. None of them agree.
CollabBook reconciles acrossContractedDeliveredUsedInvoicedPaid
02
Interactive Phase 1 prototype
Follow one commitment from source to resolution.
Step through how a single creator commitment moves from raw evidence, to canonical terms, to a surfaced exception, to a resolution prepared for approval.
Illustrative planned workflow. Not a live customer account.
CollabBook for Brands, prototype
Open
Step 1 of 4
Select a step, or use arrow keys
Source records, Radiance Launch
USDContract, amendment, purchase order, and delivery evidence are uploaded or imported, then held on one record with their provenance intact.
Contract v1
Creator fee, four deliverables
Source Contract 4.1
$24,000Extracted, confirmed
Amendment 2
Added paid social + CTV, +90 days
Source Amendment 2, A2.3
+$6,000Extracted, confirmed
Approved purchase order
Never revised after Amendment 2
Source PO-88214
$24,000Imported
Delivery acceptance
Three of four deliverables approved
Source ACC-3
$18,000Imported
Canonical terms, Radiance Launch
USDAmendment 2 takes precedence over the original figure. The superseded contract value is retained for the record; the current commitment is the canonical term.
Superseded
Contract v1
$24,000Contract 4.1
Current commitment
Contract as amended
$30,000Amendment 2, A2.3
Canonical current commitment: $24,000 base plus $6,000 amendment equals $30,000.
Exception found, Radiance Launch
USDAmendment 2 raised the commitment. The purchase order never changed.
Canonical
Contract + Amendment 2
$30,000Operational
PO-88214
$24,000Commitment gap$6,000
- Severity
- High
- Canonical source
- Contract 4.1, Amendment 2, A2.3
- Operational source
- PO-88214
Controlled resolution, Radiance Launch
USDThe record proposes a controlled next step. It is prepared for approval, not executed. CollabBook does not act on external systems on its own.
Proposed next step
Raise PO-88214 to $30,000, then re-run reconciliation.
- Owner
- Finance Operations
- Status
- Awaiting approval
- Expected result
- Commitment gap closes to $0
No external action has been taken. The purchase order has not been changed. This step waits for a person to approve it.
Illustrative planned workflow. Not a live customer account.
03
Not another platform to migrate to
Keep the tools that run campaigns and payments.
CollabBook is the record that sits above them, the evidence-backed layer that shows whether contract, work, rights, invoice, and payment agree.
01
Discovery and campaign platforms
Keep discovery, outreach, and campaign workflow. CollabBook reconciles the obligations and spend those workflows create.
02
Your AP system and GL
Keep payment execution and the ledger. CollabBook explains whether the amount being paid still matches the current deal.
03
Trackers and shared drives
Keep the working files. CollabBook turns their facts into a traceable record with owners, exceptions, and resolution.
04
Trust by design
Trust is a release requirement, not a feature badge.
Before paid Brand access, the Phase 1 workflow must prove where each material fact came from, keep people in control, enforce workspace boundaries, and govern customer data.
Phase 1 build gates
02
People stay in control
Scout may explain a finding or prepare a next step. A person reviews and approves material actions.
03
Workspace-scoped access
Paid Brand access requires server-enforced workspace boundaries, roles, and field-level creator permissions.
04
Customer data stays governed
No cross-customer model training without explicit permission, with retention and deletion terms set in writing.
These are founding-program release requirements. They are not certifications or a claim that Phase 1 has shipped.
Scout, in Brand mode
The analyst, not the mascot.
Scout does the reconciliation quietly, then explains each exception in plain terms: what diverged, by how much, the source behind it, and the resolution. Every finding cites its evidence, so the record stands on its own without anyone having to ask.
- Evidence is visible on the record, not hidden behind a prompt.
- Findings name the exact contract clause, amendment, and PO.
- Severity reflects business rules, never color for its own sake.
CollabBook for BrandsRef. CB-000
06Founding-brand program
Bring one creator program. Leave with a map of what agrees, what does not, and what to resolve first.
A focused audit of real agreements, finance records, and operational evidence, prepared like a commercial report and returned with the exceptions ranked by exposure.
Request a founding-brand auditBook a demo
Limited founding-brand cohort. Every engagement, its scope, and pricing are confirmed in writing. These buttons open an email; you can also reach us at hello@collabbook.co.